one thing I learned over the years is that in a lot of cases you cannot productively multitask, you may think you do, but you dont. Some exceptions apply like texting on IM and replying emails. Jumping between tasks constantly is not productive and you lose touch of the timing it takes you to complete them.
Use a simple program like Reminders or Notepad and write down your tasks for the next few days, anything you can delegate do so, the rest prioritize.
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