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Buy lots of hard drives for your computers -- have a few or more devices -- organize by topic overview -- you can always swap a hard drive if you have to. Put topics on USB sticks too. Don't back up your documents with Windows unless you are able to read the format on other OSs -- use fat32 not NTFS! cp or rsync backups on multiple places.
Scan your documents and buy a paper shredder. Only keep the documents you need for legal reasons or tax records. Scan those and destroy them when the document's statute of limitations expires.
Your fire insurance and risk will go down with the excessive paper gone.
Organizing your time? Good Luck.
I delegate a lot of repetitive tasks to my digital robot helpers I make ;o)
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