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It is rather common to provide access to a public server other than the production or local development server in order to publish work. This allows the main site to continue functioning regularly. When the changes are complete, you will only need to pull the updated version, which will access the production data.
As for the forum question - if possible, I would've used background process (maybe not in PHP) to process the videos. Grab image frames from each video, create a new thumbnail, and write back to their API in someway. interestingly, there is no public documentation about this platform.
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