Accountng question, pls help! sponsors with no check stubs...
 

Some sponsors will send me a check without a stub, it's just a check. How should I handle this for accounting purposes? Should I just write myself a stub, like the date and amount for record keeping purposes?

I need a paper record of receivables.... Will that work?

I just record everything properly and save any stubs. I don't do anything special for missing stubs.

I go a bit crazy and photocopy the check and put it in with the rest of my paperwork. My accountant assures me that this is overkill, but better safe than sorry.

That's exactly what I do, stub or not, a copy of every check I ever got is in my books. Maybe overkill, but it's much easier for me to keep track of the payouts this way...stubs often look very similar, checks are pretty unique.

Speaking of stubs: Please, CCBill, get a new machine to fold your stubs. Separating a CCBill check from the stub is like a brain surgery.

Ok, thanks everyone, I'll make copies probably

I will write the check # down, the amount, date, sponsor etc.. Then place it with my other stubs.

Copies are overkill, especially since it's revenue. Worry about keeping records for expenses since that is the only thing the tax office cares about.

One last question, what about epassporte payments? is printing out the statement or "mail" from their "message center" in the admin sufficient???

use accounts receivable

make copies of the checks, dont print them just scan them.

or just have a spreadsheet where you input all new check data. ie: date, amount, sponsor, company, check number.