Accountng question, pls help! sponsors with no check stubs... - GoFuckYourself.com

Worried · 04-10-2007, 03:45 PM

Some sponsors will send me a check without a stub, it's just a check. How should I handle this for accounting purposes? Should I just write myself a stub, like the date and amount for record keeping purposes?

I need a paper record of receivables.... Will that work?

Sly · 04-10-2007, 03:46 PM

I just record everything properly and save any stubs. I don't do anything special for missing stubs.

mortenb · 04-10-2007, 03:54 PM

I go a bit crazy and photocopy the check and put it in with the rest of my paperwork. My accountant assures me that this is overkill, but better safe than sorry.

StarkReality · 04-10-2007, 04:16 PM

Quote:

Originally Posted by mortenb

I go a bit crazy and photocopy the check and put it in with the rest of my paperwork. My accountant assures me that this is overkill, but better safe than sorry.

That's exactly what I do, stub or not, a copy of every check I ever got is in my books. Maybe overkill, but it's much easier for me to keep track of the payouts this way...stubs often look very similar, checks are pretty unique.

Speaking of stubs: Please, CCBill, get a new machine to fold your stubs. Separating a CCBill check from the stub is like a brain surgery.

Worried · 04-10-2007, 04:26 PM

Ok, thanks everyone, I'll make copies probably

Sosa · 04-10-2007, 04:34 PM

I will write the check # down, the amount, date, sponsor etc.. Then place it with my other stubs.

DjSap · 04-10-2007, 04:39 PM

Copies are overkill, especially since it's revenue. Worry about keeping records for expenses since that is the only thing the tax office cares about.

Worried · 04-10-2007, 05:04 PM

One last question, what about epassporte payments? is printing out the statement or "mail" from their "message center" in the admin sufficient???

tical · 04-10-2007, 05:05 PM

use accounts receivable

bdld · 04-10-2007, 05:34 PM

make copies of the checks, dont print them just scan them.

bdld · 04-10-2007, 05:36 PM

or just have a spreadsheet where you input all new check data. ie: date, amount, sponsor, company, check number.

04-10-2007, 03:45 PM	#1
Worried Confirmed User Join Date: Apr 2007 Posts: 149	Accountng question, pls help! sponsors with no check stubs... Some sponsors will send me a check without a stub, it's just a check. How should I handle this for accounting purposes? Should I just write myself a stub, like the date and amount for record keeping purposes? I need a paper record of receivables.... Will that work?

04-10-2007, 03:46 PM	#2
Sly Let's do some business! Industry Role: Join Date: Sep 2004 Location: Austin, TX Posts: 31,327	I just record everything properly and save any stubs. I don't do anything special for missing stubs. __________________ Vacares - Web Hosting, Domains, O365, Security & More - Paxum and BTC Accepted Windows VPS now available Great for TSS, Nifty Stats, remote work, virtual assistants, etc. Click here for more details.

04-10-2007, 04:39 PM	#7
DjSap Confirmed User Join Date: Jul 2002 Posts: 3,869	Copies are overkill, especially since it's revenue. Worry about keeping records for expenses since that is the only thing the tax office cares about. __________________ Blog Themes, TGP Design, Writing Services, Grunt Work ICQ: 66871495

04-10-2007, 05:05 PM	#9
tical Confirmed User Join Date: Feb 2002 Location: Las Vegas Posts: 6,504	use accounts receivable __________________ 112.020.756

04-10-2007, 03:54 PM	#3
mortenb Confirmed User Join Date: Jul 2004 Location: Denmark ICQ: 7880009 Posts: 2,203	I go a bit crazy and photocopy the check and put it in with the rest of my paperwork. My accountant assures me that this is overkill, but better safe than sorry.

04-10-2007, 04:26 PM	#5
Worried Confirmed User Join Date: Apr 2007 Posts: 149	Ok, thanks everyone, I'll make copies probably

04-10-2007, 04:34 PM	#6
Sosa In Tushy Land Join Date: Oct 2002 Location: Nebraska Posts: 40,149	I will write the check # down, the amount, date, sponsor etc.. Then place it with my other stubs.

04-10-2007, 05:04 PM	#8
Worried Confirmed User Join Date: Apr 2007 Posts: 149	One last question, what about epassporte payments? is printing out the statement or "mail" from their "message center" in the admin sufficient???

04-10-2007, 05:34 PM	#10
bdld $100,000 Join Date: Dec 2001 Posts: 11,452	make copies of the checks, dont print them just scan them.

04-10-2007, 05:36 PM	#11
bdld $100,000 Join Date: Dec 2001 Posts: 11,452	or just have a spreadsheet where you input all new check data. ie: date, amount, sponsor, company, check number.